General
Do I have to be an IPSA member to participate in the Congress?
Yes, all Congress participants must be individual IPSA members in 2025 to register for the World Congress. You may become a member during the online registration process using your IPSA account. IPSA membership is not necessary to submit a panel or paper proposal; only for participation and attendance at the World Congress.
How can I create an IPSA online account?
You will have the option to create an IPSA website account when submitting a proposal for a paper or panel, or completing the registration.
Individuals may also be invited to create an online account by a panel convenor in order to be included as a panel chair or discussant, or a paper co-author.
If you already have an account, but do not remember your e-mail or password, please contact us at wc2025@ipsa.org.
What is the panel composition? How long is each panel?
A panel lasts 1 hour and 45 minutes. Depending on the number of panelists, each paper presentation should be 10 to 20 minutes long.
- Each panel should include a chair and at least one discussant.
- Each panel should include a minimum of 4 paper presentations and a maximum of 6.
Is there a limited appearance rule for the Congress?
Each individual may only participate in the Congress Program once in each of the following roles: chair, co-chair, discussant, author, co-author or participant.
- An individual may therefore appear in the program up to 6 times in a different role.
- A participant may present up to two papers, but in two different roles, one as main author and the other one as co-author.
(Should more than one of your proposals be accepted, only 1 will be accepted in the final program and any others rejected. You will have the choice to choose the proposal you wish to keep or appoint your co-author as the main author.)
When will I know the schedule of my presentation?
The World Congress will take place from 12 to 16 July 2025. The preliminary schedule of panels and sessions will be available in May 2025 and will be subject to change. More information regarding the schedule will be provided by email.
How can I volunteer to serve as Chair or Discussant on a Panel?
While you complete your online Congress registration you will have the option to indicate your interest to serve as chair and/or discussant and select the session(s) of interest.
What is included in the registration fees?
The registration fees give delegates access to the entire four-day Congress Program.
Introduced in 2023, the World Congress registration fee will be based on the country of residence of delegates. By recognizing the financial disparity between countries, residents of Upper-Middle Income Economies and Low and Lower-Middle Income Economies now have access to reduced fees to attend the 2025 World Congress.
Will I receive a certificate for my participation in the Congress?
Certification will be issued to all participants who attended their panel and fulfilled their role (paper author, paper co-author, chair, co-chair, discussant or participant). A certificate of attendance and a letter of participation will be available in electronic format (PDF) in the participant's user account [My Congress] after 16 July 2025.
How can I obtain an invoice?
- If you already completed the Congress registration, you may access the invoice in PDF format. In [My Congress] user menu, under 'Registration' the following documents in PDF format are available.
- Invitation Letter
- Official Registration Invoice
- Official Registration Receipt
- If you have not completed the online Congress registration form, you must create a pending registration in order to obtain an invoice.
Please complete the online registration form and once you get to the payment method, please select Check or money order:- Complete the registration form
If the fiscal information (VAT or FIN) of your institution should be on the invoice/receipt, be sure to enter it in the Institutional information section. - In Order information, select one of the Pay later / Get an Invoice options as the method of payment and click [Continue to review] Screenshot
An administrative fee of 30 US$ applies for wire transfers. - In Review, click on [Complete Order]
- Complete the registration form
Invoice:
Once the online form is completed, access the invoice in PDF format in [My Congress] user menu, under 'Registration'.
NOTE: Your contact information on the receipt/invoice (name, address, institution, etc) is taken from your online profile. If the institutional information or address needs to be modified, please modify your profile.
What is the refund policy for the Congress registration?
Registrations cancelled before 20 March 2025 will be refunded 50% of the registration fee paid; cancellations received as of 21 March 2025 and no-shows will not be refunded. All cancellations must be sent in writing to the IPSA Secretariat at wc2025@ipsa.org.
Please note: Membership fees are non-refundable or transferable. New and renewed membership will remain valid even if registration to the World Congress is cancelled. If you cannot attend the World Congress, please send your cancellation notice as soon as possible, to allow your panel to find a replacement in time.
Are there funding opportunities? How can I apply for a Travel Grant?
IPSA offers a limited number of travelgrants to help offset the cost of traveling to the World Congress.
To access the Travel Grant application form, log in to your IPSA account and select Application under Travel Grants in the [My Congress] menu.
For more information, please visit the Travel Grants page.
Proposal Submissions
What are the guidelines for full papers? Can I modify my full paper once it has been uploaded?
Full papers must be uploaded in PDF format by 20 June 2025 in the online account and must respect the Guidelines for Full Papers. You will be able to replace your uploaded paper at a later date if you so require (i.e. If you are unable to provide the final version before the 20 June 2025 deadline).
Do I have to be an IPSA member to submit a proposal?
You do not need to be a member of IPSA to submit a proposal, however you must be signed in to your IPSA website account to be able to submit a panel or paper proposal. Note that you must become an IPSA member in order to participate and register for the World Congress.
When will I be informed whether my proposal was accepted in the Congress Program?
Email notifications with the review status are sent to individuals who submitted a proposal for a paper or panel as of 22 January 2025. Accepted panels will be posted online after this date.
You may also refer to the Review Timeline for paper and panel proposals or the Important Dates page to view key deadlines.
I am a student. Can I propose a Panel for the World Congress? In what capacity can students act?
Yes of course! You may submit a panel proposal as the convenor or a paper proposal.
You may also act as chair or discussant on your panel. Panel convenors should ensure balanced representation in terms of region, gender and stage of career.
Will the presented papers be published?
The Abstracts and the Full papers presented at the Congress will be available (in PDF format) to IPSA members in the Conference Proceedings Library on the website www.ipsa.org.
IPSA does not publish a printed Book of Proceedings or a Book of Abstracts for the Congress. Including your paper in the Conference Proceedings Library does not grant IPSA any copyrights.
How can I verify that my proposal was submitted correctly? How can I access my proposal?
All submitted proposals are accessible from “My Congress” user menu (top right corner of the congress website, once you are logged in).
- Access your paper proposal in [My Congress] user menu
- Click on List of my papers
- Select the Paper title
What is the panel composition? How long is each panel?
A panel lasts 1 hour and 45 minutes. Depending on the number of panelists, each paper presentation should be 10 to 20 minutes long.
- Each panel should include a chair and at least one discussant.
- Each panel should include a minimum of 4 paper presentations and a maximum of 6.
How can I create an IPSA online account?
You will have the option to create an IPSA website account when submitting a proposal for a paper or panel, or completing the registration.
Individuals may also be invited to create an online account by a panel convenor in order to be included as a panel chair or discussant, or a paper co-author.
If you already have an account, but do not remember your e-mail or password, please contact us at wc2025@ipsa.org.
How many Paper proposals can I submit/present?
You may submit up to two (2) distinct paper proposals however only one paper will be accepted in the final program. Should more than one of your proposals be accepted, only one (1) will be accepted in the final program and any others rejected. You will have the choice to choose the proposal you wish to keep or appoint your co-author as the main author. Note that two identical proposals will not be considered during the review process.
Each individual may only participate in the Congress Program once in each of the following roles: chair, co-chair, discussant, author, co-author.
- A participant may present up to two papers, but in two different roles, one as main author and the other one as co-author.
Duties of papergivers (authors) are described in the Guidelines for Participation in IPSA World Congresses.
How can I submit a paper proposal?
Paper proposals may be submitted from 10 September 2024 to 5 November 2024.
You will be asked to sign in to your IPSA website account to be able to submit a proposal. If you do not already have an account, you will have the option to create one.
If you were invited to submit a paper to a closed panel, you must submit your abstract with the submission link provided in the invitation from the panel convenor.
Please visit the Submit a Paper page for detailed information on key dates, rules of participation and submission guidelines.
Before submitting a paper proposal, make sure that the following points are covered in your Abstract (max. 350 words):
- the research question your paper investigates
- a very brief description of the methodological approach
How many Panel proposals can I submit?
You may propose and organize as many different panels as you like as convenor. You should be aware that you may only participate once as a chair, co-chair and discussant in the final program.
Duties of convenors, chairs and discussants are described in the Guidelines for Participation in IPSA World Congresses.
Program
When do I have to register to be included in the program?
Participants who have a role in the program (paper author, chair, discussant) must complete the online registration and pay the fees by 8 May 2025. Participants who do not complete the Congress registration by this date are withdrawn from the Congress Program.
Will I receive a certificate for my participation in the Congress?
Certification will be issued to all participants who attended their panel and fulfilled their role (paper author, paper co-author, chair, co-chair, discussant or participant). A certificate of attendance and a letter of participation will be available in electronic format (PDF) in the participant's user account [My Congress] after 16 July 2025.
Will the presented papers be published?
The Abstracts and the Full papers presented at the Congress will be available (in PDF format) to IPSA members in the Conference Proceedings Library on the website www.ipsa.org.
IPSA does not publish a printed Book of Proceedings or a Book of Abstracts for the Congress. Including your paper in the Conference Proceedings Library does not grant IPSA any copyrights.
When will I know the schedule of my presentation?
The World Congress will take place from 12 to 16 July 2025. The preliminary schedule of panels and sessions will be available in May 2025 and will be subject to change. More information regarding the schedule will be provided by email.
What is the panel composition? How long is each panel?
A panel lasts 1 hour and 45 minutes. Depending on the number of panelists, each paper presentation should be 10 to 20 minutes long.
- Each panel should include a chair and at least one discussant.
- Each panel should include a minimum of 4 paper presentations and a maximum of 6.
I have some specific questions about the Congress - how do I get in touch with someone?
Please note that due to a high volume of communications, there may be a delay in responding to your e-mail. We will respond to it in the order it was received.
Feel free to contact us at the following email addresses:
- For questions about Congress program or registration, email wc2025@ipsa.org
- For questions about membership, email membership@ipsa.org
- For general IPSA inquiries, email info@ipsa.org
I am a student. Can I propose a Panel for the World Congress? In what capacity can students act?
Yes of course! You may submit a panel proposal as the convenor or a paper proposal.
You may also act as chair or discussant on your panel. Panel convenors should ensure balanced representation in terms of region, gender and stage of career.
When will I be informed whether my proposal was accepted in the Congress Program?
Email notifications with the review status are sent to individuals who submitted a proposal for a paper or panel as of 22 January 2025. Accepted panels will be posted online after this date.
You may also refer to the Review Timeline for paper and panel proposals or the Important Dates page to view key deadlines.
Is there a limited appearance rule for the Congress?
Each individual may only participate in the Congress Program once in each of the following roles: chair, co-chair, discussant, author, co-author or participant.
- An individual may therefore appear in the program up to 6 times in a different role.
- A participant may present up to two papers, but in two different roles, one as main author and the other one as co-author.
(Should more than one of your proposals be accepted, only 1 will be accepted in the final program and any others rejected. You will have the choice to choose the proposal you wish to keep or appoint your co-author as the main author.)
How can I volunteer to serve as Chair or Discussant on a Panel?
While you complete your online Congress registration you will have the option to indicate your interest to serve as chair and/or discussant and select the session(s) of interest.
Registration
What is included in the membership fees?
Please consult the Individual Membership Benefits to learn about the various perks of being an IPSA member.
Is there a deadline to register for the Congress?
Participants who have a role in the program (paper author, chair, discussant) must complete the online registration and pay the fees by 8 May 2025. Failure to do so will result in a withdrawal from the program.
I have some specific questions about the Congress - how do I get in touch with someone?
Please note that due to a high volume of communications, there may be a delay in responding to your e-mail. We will respond to it in the order it was received.
Feel free to contact us at the following email addresses:
- For questions about Congress program or registration, email wc2025@ipsa.org
- For questions about membership, email membership@ipsa.org
- For general IPSA inquiries, email info@ipsa.org
When do I have to register to be included in the program?
Participants who have a role in the program (paper author, chair, discussant) must complete the online registration and pay the fees by 8 May 2025. Participants who do not complete the Congress registration by this date are withdrawn from the Congress Program.
How can I obtain a receipt?
Once your registration is completed, you may access the following three documents in PDF format In [My Congress] user menu, under 'Registration' by logging into your online account.
- Official Registration Receipt
- Invitation Letter
- Official Registration Invoice
NOTE: Your contact information on the receipt/invoice (name, address, institution, etc) is taken from your online profile. If the institutional information or address needs to be modified, please modify your profile.
What is included in the registration fees?
The registration fees give delegates access to the entire four-day Congress Program.
Introduced in 2023, the World Congress registration fee will be based on the country of residence of delegates. By recognizing the financial disparity between countries, residents of Upper-Middle Income Economies and Low and Lower-Middle Income Economies now have access to reduced fees to attend the 2025 World Congress.
How can I obtain an invoice?
- If you already completed the Congress registration, you may access the invoice in PDF format. In [My Congress] user menu, under 'Registration' the following documents in PDF format are available.
- Invitation Letter
- Official Registration Invoice
- Official Registration Receipt
- If you have not completed the online Congress registration form, you must create a pending registration in order to obtain an invoice.
Please complete the online registration form and once you get to the payment method, please select Check or money order:- Complete the registration form
If the fiscal information (VAT or FIN) of your institution should be on the invoice/receipt, be sure to enter it in the Institutional information section. - In Order information, select one of the Pay later / Get an Invoice options as the method of payment and click [Continue to review] Screenshot
An administrative fee of 30 US$ applies for wire transfers. - In Review, click on [Complete Order]
- Complete the registration form
Invoice:
Once the online form is completed, access the invoice in PDF format in [My Congress] user menu, under 'Registration'.
NOTE: Your contact information on the receipt/invoice (name, address, institution, etc) is taken from your online profile. If the institutional information or address needs to be modified, please modify your profile.
Do I have to be an IPSA member to participate in the Congress?
Yes, all Congress participants must be individual IPSA members in 2025 to register for the World Congress. You may become a member during the online registration process using your IPSA account. IPSA membership is not necessary to submit a panel or paper proposal; only for participation and attendance at the World Congress.
What is the refund policy for the Congress registration?
Registrations cancelled before 20 March 2025 will be refunded 50% of the registration fee paid; cancellations received as of 21 March 2025 and no-shows will not be refunded. All cancellations must be sent in writing to the IPSA Secretariat at wc2025@ipsa.org.
Please note: Membership fees are non-refundable or transferable. New and renewed membership will remain valid even if registration to the World Congress is cancelled. If you cannot attend the World Congress, please send your cancellation notice as soon as possible, to allow your panel to find a replacement in time.
Will I receive a certificate for my participation in the Congress?
Certification will be issued to all participants who attended their panel and fulfilled their role (paper author, paper co-author, chair, co-chair, discussant or participant). A certificate of attendance and a letter of participation will be available in electronic format (PDF) in the participant's user account [My Congress] after 16 July 2025.
Do I have to be an IPSA member to submit a proposal?
You do not need to be a member of IPSA to submit a proposal, however you must be signed in to your IPSA website account to be able to submit a panel or paper proposal. Note that you must become an IPSA member in order to participate and register for the World Congress.
Are there funding opportunities? How can I apply for a Travel Grant?
IPSA offers a limited number of travelgrants to help offset the cost of traveling to the World Congress.
To access the Travel Grant application form, log in to your IPSA account and select Application under Travel Grants in the [My Congress] menu.
For more information, please visit the Travel Grants page.